( 20101 )
At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.
Resplendent at the entrance of Boka Bay, a fjord-like idyll on Montenegro’s Adriatic Sea, One&Only Portonovi is a year-round haven where cultural wonders and fresh-air adventures meet the glamour of Europe’s most fashionable new riviera. The warm Montenegrin charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.
Job Summary
To ensure the completeness and accuracy of all trade payable payments in a timely manner
Key Duties and Responsibilities
- To ensure the departmental operations manual including policies, procedures and task-lists as well as Government Regulations is followed
- Check arithmetical accuracy, date and received stamp/approval on the invoices with LPO for all local supply goods or services received
- Ensure all supporting documents for booking is approved and according with law (LPO, Invoice, proof that goods or services are received)
- Together with Storekeeper monitoring stock levels as per set par stock
- Receiving all food and beverage, general supply at loading bay from suppliers
- Monitoring and overseeing Storekeeper
- Audit and post all food and beverage, general supply & inventory invoices
- Take participation in monthly inventory processes
- Review valid contract with their payment clause for direct invoices and post in the system
- Review and post all invoices with VAT Amount in stock module of system and ensure having proper supporting documents for Non-Vatable invoices
- Follow up any discrepancies with the Receiving/Procurement in writing
- Submit all invoices to cost controller and account payable for uploading general ledger and stock ledger
- Follow up Statement of Accounts from the local suppliers regularly
- Prepare reconciliation of suppliers on monthly basis before processing payment
- Request missing invoices from the supplier as necessary
- Assist in processing of monthly online Bulk Payment on time (i.e. 25th of every month)
- Maintain and update the Etisalat/Du charges schedule for the whole resort and prepare the department-wise allocation
- Bring to the immediate attention of the A/P Manager, Director of Finance, VP Finance (or more senior person) any matters which appear to represent a material non-compliance with contractual agreements, possible fraud or irregularity, violation of laws or regulations, or significant deficiencies in internal control
- Ensure all records are appropriately filed for ease of future reference, tidiness and for audit purposes, and utilize electronic storage as much as possible taking into consideration all relevant Government Regulations
- Undertake any other tasks as reasonably assigned by the A/P Manager
Skills, Experience & Educational Requirements
- Strong interpersonal skills
- Organizational skills
- Strong administrative abilities
- Ability to have a strong customer focus
- Strong communication skills
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
