We are looking for a Senior Administrative Specialist to join our team. If you are looking to give your career a real boost with a global leader in digital transformation, EPAM is the perfect choice. If you’d like to learn more about this position and project, apply now.
The position is on-site only from our office in Herceg-Novi, Meljine, Lazure hotel residential building.
Join our team in our dynamic office in Herceg-Novi.
Responsibilities
- Control stocks of office materials, perform purchase requests and handle inventory accounting
- Create purchase requests, accept goods, and supply the office with food, drinks, dishes, chemistry, toilet paper, towels, and stationery
- Issue purchase, post, and rent/utilities invoices in CTC for all offices
- Organize water delivery, maintain first aid kits, and oversee daily distribution of goods for buffets/toilets
- Coordinate work with cleaning personnel, including engagement of cleaners and providing them with inventory and chemistry
- Deliver labor protection instructions, check knowledge of labor protection, and calculate payments for additional works
- Manage document organization, including processing incoming documents, handing over documents for signatures, and taking care of the company wet stamp
- Support document exchange between employees, the HR department, and EPAM offices globally, as well as copying and scanning of documents
- Handle incoming calls, organize regular and express post parcels and mails, and manage logistics of corporate transport and couriers
- Create car park place schedules, organize staff meals and drinks, and calculate lunch sums deducted from salaries
- Arrange visit support, including booking hotel rooms, cars, office tables, taxis for visitors, and ordering meals in restaurants and on company premises
- Perform daily reception duties, distribute access cards and keys from corporate flats, verify visitor data, and manage signing of confidential information
- Report on PNC card usage and assist HR during corporate events
- Control office maintenance, perform daily checks of company premises, and coordinate with building administration
- Organize and control repair works of office equipment and oversee dismissals from a security standpoint
Requirements
- 3+ years of experience in an administrative or office management role
- Background in office supply management, inventory accounting, and purchase request processing
- Proficiency in invoice issuing systems such as CTC
- Skills in document management, including processing, scanning, distribution, and handover for signatures
- Competency in coordinating logistics, including corporate transport, couriers, and post services
- Expertise in visitor support activities such as booking hotels, cars, taxis, and meals
- Understanding of labor protection standards and the ability to instruct and evaluate staff knowledge
- Familiarity with reception duties, access control, and handling of confidential information
- Capability to manage vendor relationships, including cleaning personnel and building administration
- Flexibility to use reporting tools for tracking expenses such as PNC card usage
- Strong organizational and multitasking skills with attention to detail
- English language skills at B2 level or higher for global communication across EPAM offices
EPAM is a leading global provider of digital platform engineering and development services. For over 30 years, our team has helped leading brands navigate the waves of digital transformation, building solutions that help them stay competitive through constant market disruption.
Thank you for your interest in this position. Please note that only candidates whose experience closely matches the job requirements will be contacted. If you do not receive an email from us, please do not be discouraged - feel free to apply for other positions that better align with your experience. If you have any questions, you can reach us at jobsmontenegro@epam.com.
