JOB DESCRIPTION: PROJECT ASSISTANT-INTERN
Project: Technical assistance for capacity building and improved legal harmonization, performance and efficiency within the transport sector in Montenegro
Job Objective: To support the project team by managing the project office and acting as PA to the Team Leader and the Project Director
Reporting to: Team Leader, Project Director
Responsibilities:
- To ensure that the office is maintained in an efficient and effective manner;
- To act as PA to the Team Leader and the Project Director.
Education: Students in the last years of study or young graduates in BA Administration, Low studies or equivalent.
Experience: Previous experience in EU or other donor-funded projects would be considered an advantage
Key tasks:
- Maintaining office equipment, control of office supplies and supervision of office support and cleaning services;
- Control of the office meeting room, support to meetings as necessary;
- Reproduction of documentation and photocopying;
- Distribution and mailing;
- Maintain Project Contacts List and project data bases;
- Liaison with visiting international experts: assist with arrangement of accommodation, arrivals/departures, office systems;
- PA works for the KEs and the Project Director – maintaining diaries, arranging meetings, travel;
- Research of relevant policies and best practice documents and collection of relevant data;
- Drafting of background documents, promotional and visibility documents and provision of support in drafting technical reports;
- Provision of support to the project team during field missions (site visits, workshops, conferences etc.) including preparatory work and follow-up.
Other tasks will include:
- Preparing letters or translations as needed
- Editing and formatting documents
- Other tasks as indicate
Essential skills and experience:
- Fluency in English and Montenegrin is a must and an ability to work occasionally in a translation or interpreting role will be an advantage.
- Experience working in an office is important and experience in an office working with international contacts or staff will be an advantage;
- Good computing skills – Fluency in Word and Excel essential;
- Experience with all normal forms of office equipment.
- Diligence, good work ethic, punctuality;
Time-Schedule: The duration of this assignment will be for the whole project duration starting with the day of signing of a contract.
Working time: 4 hours per day.
